BYOD i.e. Bring Your Device
Introduction
BYOD i.e. Bring Your Device is a policy where companies allow their employees to bring and use their own devices like Mobile phones, laptops, USBs, and personal Laptops for company-related work like checking emails and accessing the corporate network. Smartphones are the most common device that employees take to work.
Concepts and Applications
Step 1: Plan
The first and foremost step in Bring Your Device is to determine the cost included in implementing the BYOD policy, examining the situation helps to decide how to make this policy work in an organization and the person who will be using the devices. Making the policy will help an organization to work smoothly without any chaos. Apart from this, Security concerns and mobile device costs also need to be taken care of, so that the whole IT support can be estimated.
Step 2: Security and Management
One of the biggest challenges in this Bring Your Device policy is Security, to avoid any security breach the organization has to be more cautious while choosing the technology for their company as with growing employees, organizations need to be more flexible enough to control and monitor the connections to a growing number of devices.
Step 3: Communication of the BYOD policy
Past reports have stated that nearly about 35% of organizations have their security compromised due to device loss. Proper transparency should be there between organizations and employees to avoid these cases of data security breaches and also each one should know their roles and authority so that every employee has data accessed according to their authorities.
Following are the three levels of Bring Your Device:
1. Choose your own device (CYOD)
CYOD is an abbreviation for ‘Choose Your Own Device.’ With CYOD, employees are given the option to select from a small selection of company-approved devices rather than bringing their own devices, which is similar to BYOD but more of a BYOD substitute. In essence, a business or organization establishes which mobile devices its employees are allowed to select by distributing a list of such devices. By doing so, they may provide employees with some sort of choice while limiting the variety of mobile devices they must support. This is more of a joint effort that helps both the corporation and the personnel equally. Since the gadgets are owned by the company, there is more scope in setting limitations on their use.
2. Company-owned, personally enabled (COPE) devices
Everybody understands that they don’t want to carry about two cell phones, which is why COPE programmes, which are nearly always smartphone-centric. Smartphones are typically provided by employers for use at work, however, basic features like voice conversations, texting, and private apps are permitted with certain restrictions on consumption and flexibility. The term “COPE” refers to a mobility program where the end user is permitted to
use the gadget for non-enterprise purposes while the balance is pushed on behalf of the enterprise’s demands for apps, integration, and security.
3. Company-owned, business-only (COBO) devices
COBO goes even further by expressly banning the use of mobile devices for personal use. In the case of an inventory system with an integrated barcode scanner, COBO might be used to define a device that only runs one application. Or perhaps it’s just a smartphone where personal usage is restricted by policy.
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The following are the Pros of Bring Your Device:
1.) Cost Reduction
The first and foremost benefit of BYOD is the reduction of the cost of devices that earlier need to bear companies themselves. Also, bringing their own devices by employees helps in cutting down the training cost of new devices as employees are well aware of all the functionalities of their devices.
2.) Work Flexibility
The BYOD policy also gives flexibility to the employees to execute and complete their tasks from anywhere at any time i.e. there is no need for company-owned devices with them. In this 21st century, in which everyone has their devices attached to them, integrating their devices with work systems helps employees to stay connected with business with ease.
The following are the Cons of Bring Your Device:
1.) Security
Bringing your Device into the office can create a security concern for managers or employees as valuable personal and organizational information can be accessed if the device will be stolen or lost. But, this practice of accessing others’ data can be reduced by bringing a good BYOD policy that allows the company to keep their personal device’s password protected or can also follow multi-factor authentication to reduce the chances of fraud. Also, the devices can be programmed by the company to wipe the data in case of theft or loss and store all information remotely.
2.) Device Support
Bringing your Device can lead the company to lack end-user support for employees’ devices in case of any IT issues or any other disruptions. For example: if a BYOD user encounters any problem with software or application defects, then the company’s IT department may not be able to provide support leading to relying on external sources to solve any defect resulting in reduced company efficiency.
3.) Software Difficulties
Some employees may prefer a Windows tablet or laptop, while others would be comfortable only with an iPad and Macbook which can create software compatibility challenges as
different devices interact differently with the company’s software. Also, For example: If a company has to share any report with the employees then the display resolution of these reports also has to be taken care of, as this wide variety of hardware devices and platforms have different screen sizes and formats.
Conclusion
In conclusion, Bring Your Device has both its pros and cons in terms of efficiency and production output. So, if companies can allow this policy just have to take some precautions. Also, past reported numbers of companies have shown that the company already has this policy and has seen their employees working an extra two hours and sending 25 more emails every day. Hence, if circumstances permit, it can be a great initiative to try to implement in the future.
To Understand more about Bring Your Device i.e BYOD policy, you can refer this BYOD Wikipedia Page.
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